Format Guidelines for Advisory Editors and Authors
File format
Please submit essays in Microsoft Word, one file per essay, formatted using Times typeface, 12 pt., left justified, and double spaced throughout (text and footnotes or endnotes). Please number all pages and avoid unneccessary formatting such as running heads, rules, dropcaps, etc.
Hyperlinks
Please include links to online material as text strings only. Do not submit Microsoft Word files that include coded hyperlinks.
Conventions
- Bar spaces: Always use one bar space, never two or more.
- Indent all paragraphs. (We do not use “block” style.)
- En dashes (–) between numbers.
- When using em dashes (—), omit bar spaces before or after.
- Note flags should be in Arabic numerals (never Roman) and should immediately follow punctuation.
- Ellipses (. . .) should consist of three spaced periods, not an ellipsis font character.
- ‘i.e.’ and ‘e.g.’ are always followed by a comma, but never italicized.
- We prefer the serial comma: “limes, oranges, and lemons.”
- ‘p.’ and ‘pp.’ (as abbreviations for ‘page’ and ‘pages’) are always followed by a space.
- Personal initials are not separated by spaces.
- ‘B.C.’ and ‘A.D.’ are small caps, set solid. ‘A.D.’ precedes, and ‘B.C.’ follows date.
- ‘vol.’, ‘no.’, and ‘ch.’, as well as ‘n.’ (for ‘note’) are always lower-case and followed by a space.
- Avoid hyphens where possible.
- For internal cross references, cite section numbers rather than page numbers.
Quotation marks and punctuation
Mentioned terms or expressions are enclosed in single quotation marks with no intervening punctuation. Quotations less than three lines are enclosed in double quotation marks with punctuation placed inside (except in the cases of authors following British style, spellings, and punctuation throughout). Extended quotations should be left-indented without quotation marks.
Graphics and artwork
Diagrams, tables, and illustrations should be submitted in separate, high resolution files (300dpi for graphics, 600 dpi for line art) in jpg or tiff formats. Their desired position in the text should be clearly indicated. Add clarifying instructions in the text [in brackets], if necessary.
Section Headings
Major section breaks are numbered and capitalized. Breaks without descriptive text are in Roman numerals. Subheadings are generally flush-left, not italicized and not bold.
References
References may be provided solely in endnotes, or using parenthetical author-year or author-year-page references in the form (Smith 1993, 14), (1993, 234), or (Smith 1993; 1994) and enclosed by sentence-punctuation. Author-date references require a separate reference list that will appear after any endnotes. In reference lists and endnotes, prepare references in the following form, with three m-dashes and a period for repeated authors in reference lists, and omitting p. or pp. when possible.
Journal entries:
Smith, John 1993. “Rules of Style,” Journal of the Bibliographical Association 4: 11–16.
———. 1994. “Still More Rules,” Style 2(3): 25–28.
Book entries:
Smith, John and Robin Jones, eds. 1999. A Compendium of Rules, 2nd ed., Cambridge, MA: Harvard University Press.
Turabian, K. forthcoming. A Life in Style, trans. J. Smith and R. Jones, New York: Penguin.
———. 1999. “The Road Since A Manual for Writers,” in Smith and Jones, eds., 1999, 123–49.
Sequential references should be separated by a comma or semi-colon: (Smith 1993; 1994).
Please avoid including bibliographic items not referred to in the body of the essay.